Wedding Details

Planning Your Vancouver Wedding

Every wedding – no matter how large or small – involves many details to be looked after.  To make planning your Vancouver wedding or reception easier, we have compiled this list of items you may not have considered in the excitement of creating your special day.   Of course, your dedicated wedding planner is on hand to answer any other questions or concerns you may have.  Other questions are answered in the FAQ section.


Seating Arrangements and Room Set-up – Most rooms can be set up to match your plans. We offer flexible seating ranging from eight to 12 guests per table.

Dance Floor and Risers - These are fully mobile and adaptable to your specifications.

Ceremony Room – Hyatt Regency Vancouver can create a ceremony room, set in round or chapel style.

Audio-Visual equipment – Our on-site audio-visual experts, PSAV, can help you execute your ideas, from a slide show to special lighting.

Ice Sculptures – Our team of culinary experts can create an ice sculpture to match your theme, from simple to the most elaborate ideas.

Gold Passport - Hyatt Gold Passport points are awarded for all food and beverage purchased for your wedding at the Hyatt Regency Vancouver. Two points are awarded for each dollar spent for all events starting after 5:00p.m. Points can be used toward future overnight accommodations.



Reservations And Deposits  - A non-refundable deposit is required to confirm your event date. This deposit will be applied to your final bill. Final payment is due (1) one week prior to your event along with a guarantee of the number of guests attending your function. A credit card number will be required for any additional balance due at the conclusion of your event, above and beyond the final estimated charges. In the case of overpayment, a refund will be sent to you (1) one week after your event.

Guarantees
 - The Hyatt Regency Vancouver requires that the final attendance for each event must be definitely specified and communicated to the Hotel by 12:00p.m., a minimum of (1) one week prior to your event. This number will be considered a guarantee not subject to reduction and charges will be billed accordingly. The Hotel will be prepared to serve 3% over the guaranteed number of guests. The Hotel will not be responsible for identical service to more than 3% over the guarantee.

Service And Labour Fees
  - A taxable 19% service charge and 12% HST will be applied to all food and beverage charges. Buffet service is available for (2) two continuous hours during your event.

Wedding Cakes
  - Your Catering Sales Manager would be pleased to recommend a bakery to customize wedding cakes for your event.  A $2.50 per person (plus service charge and tax) service fee will apply for buffet service and $5.00 per person for individual plate service.



Music - For your event, the Hotel will allow disc jockeys or live music until the function end time contracted. In consideration of all our hotel guests, all music will be controlled at the discretion of hotel management. An upright piano is available for your use at your event for a $105.00 charge. A dance floor is available for your event at no charge. All live or taped entertainment/music is subject to SOCAN Fee (Society of Composers, Authors and Music Publishers of Canada). Please ask your Catering Manager for exact rates.

 

Decorations - The Hyatt Regency Vancouver offers a selection of fine linens and décor pieces for your event. Additional decorations such as florals, ice carvings and specialty linens may be arranged through your Catering Sales Manager. Due to fire codes, all open flames must be encased in votive candle holders. Engineering charges may apply for hotel assistance with banners, signage and miscellaneous decorations items.

 

Guestrooms - A complimentary guest room is provided for the bride and groom based on a minimum of 100 guests catered for dinner by Hyatt Regency Vancouver. Additional guestrooms may be arranged for your guests (10 or more guestrooms) at discounted rates. For more information, please contact your Catering Sales Manager.


Parking - Ample underground parking is available within the Royal Centre complex located below the Hyatt Regency Vancouver. Entrance to the parkade is accessible at the front of the hotel off Burrard Street or from Melville Street. An evening flat rate is offered after 6:00p.m. There is a varying additional per hour charge for each hour, thereafter. Valet parking is available for your guests at an additional charge. Please contact your Catering Sales Manager to inquire about hosting parking for your guests.

Photography
Vancouver, British Columbia Wedding Photography
Hyatt Regency Vancouver is pleased to host your wedding day. And to ensure that every beautiful moment is captured exactly as you want it, we have compiled the following list of recommended Vancouver, British Columbia wedding photographers.

If you would like to see more information about our wedding offerings, please view our wedding locations, peruse our catering options or see our dedicated wedding packages. If you would like to speak to a member of our wedding planning team directly, please submit an RFP today and a member of our staff will respond to your query promptly.



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655 Burrard Street, Vancouver, British Columbia, Canada, V6C 2R7

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